BE-SCAPE
Your travel operations, in one smart workspace
BE-SCAPE is the operational heart of Better Bookings. A low-code platform built on Ninox that centralises bookings, products, contracts, documents, payments and communication, so every team in your company works on the same, always-updated data.
- ✓From first quote to final invoice in one flow.
- ✓Shared data across sales, operations, finance and management.
- ✓Designed by a tour operator, for travel businesses.
What is BE-SCAPE?
BE-SCAPE is a travel-specific back-office built on Ninox that combines bookings, products, contracts, documents and payments in one organised environment.
Originally developed to run Better Bookings as a tour operator, today the same platform is available to agencies, tour operators and travel brands that want to replace scattered spreadsheets with one shared, structured workspace.
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Low-code foundation powered by Ninox, flexible enough to adapt to your processes.
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Travel-ready out of the box with bookings, services, passengers and supplier contracts.
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One source of truth so every department works on the same updated information.
Why your travel company needs BE-SCAPE
Instead of fighting with spreadsheets, email threads and manual updates, BE-SCAPE gives you a clear, shared view of your business.
⚙️Less manual work, fewer errors
Replace copy-paste and double-entry with structured forms, automations and consistent data.
📁From request to confirmed booking
All information, travellers, services, prices, documents and messages stays linked to the same booking.
👀Everyone sees the same picture
Sales, operations, finance and management access the same records, filtered by their role.
📄Documents in a click
Contracts, vouchers, programs and invoices are generated from templates, always aligned with the latest data.
✉️Full traceability of communication
Emails and notes are attached to bookings, customers and suppliers, so nothing gets lost.
📈Scales with your business
Start with your current process and evolve it over time without rebuilding everything.
The BE-SCAPE platform in practice
A single platform, multiple modules working together on the same data.
🧾Bookings & Operations
Manage individual trips, groups and packages with clear itineraries, services, rooms and passengers linked to each booking.
👥CRM & Contacts
Store and segment customers, agencies, suppliers and partners, with a complete history of quotes, bookings and communication.
🏨Products & Contracts
Maintain your own hotels, tours and services with contract conditions, seasons, allotments and purchase prices.
💶Finance & Invoicing
Register supplier invoices, generate client invoices and track margins at booking, product and channel level.
📝Documents & E-Signature
Create contracts, travel programs and vouchers from templates and send them for digital signature when needed.
📧Mail Tracking & Communication
Link incoming and outgoing emails to the right booking or contact, keep notes and internal comments in one timeline.
💳Payments & Virtual Cards (VCC)
Issue and track virtual cards, record payments, deposits and balances with clear reconciliation against each booking.
📊Reporting & Analytics
Monitor sales, margins, suppliers and channels with dashboards that can be adapted to your KPIs.
How different teams use BE-SCAPE
One platform, different views for each role in your travel business.
🎧Travel consultants & sales
Create quotes faster, reuse past itineraries, see availability and prices in one place and convert offers into confirmed bookings without re-typing data.
🧩Operations & contracting
Keep supplier contracts, allotments, rooming lists and special requests under control. Track changes and make sure every departure has complete and correct information.
📚Finance & administration
Match supplier invoices with bookings, generate client invoices, follow payments and deposits, and keep a clean margin view for each file.
📌Management & owners
Get a real-time view of sales, profitability, key clients and suppliers. See which products and channels perform best and where to focus next.
How BE-SCAPE works
We adapt BE-SCAPE to your way of working, not the other way around.
Discover & map
We start from your current reality: how you sell, how you buy, who does what and which documents you use today.
Configure & migrate
We configure fields, roles, views and automations in BE-SCAPE, then import your key data: contacts, products, contracts and active bookings.
Go live & evolve
Your team starts working in BE-SCAPE with our support. We refine views, reports and automations based on real-life usage.
Part of a larger ecosystem
BE-SCAPE does not live in isolation: it can talk to other tools in your stack.
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Built on Ninox — a proven low-code database platform, with powerful APIs and role-based access control.
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Connected with BE-BRIDGE — use BE-SCAPE as the back-office brain for the online sales you run via BE-BRIDGE.
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Open to your existing tools — integrate with CRM, marketing platforms, accounting systems or other apps via API and automation tools.
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Future-proof architecture — start with a simple setup and gradually connect more systems as your needs grow.
BE-SCAPE becomes the operational hub of your travel business. Online sales, offline sales, finance and reporting can all point to the same underlying data model, instead of duplicating information in multiple systems.
As your business grows, we can add new modules, views and integrations without breaking the existing workflows your team already knows.
Security, roles and control
Travel data is sensitive. BE-SCAPE is designed to keep it organised, protected and accessible only to the right people.
🔐Role-based permissions
Control who can view, edit or approve data, with different profiles for sales, operations, finance and management.
🕒Audit trails
Track key changes on important records, so you always know who changed what and when.
✅Data consistency
Use structured fields and relationships instead of free-form spreadsheets to reduce discrepancies and mistakes.
☁️Hosting & backup
Hosting and backup aligned with Ninox best practices and your compliance requirements.
Plans & pricing
Every travel business works differently. BE-SCAPE is priced around your real operations, number of users, modules and complexity:
Not just a generic “per seat” licence.
🚀One-time setup & migration
We start by mapping your processes, configuring fields, roles and views, and importing your key data (contacts, products, contracts and active bookings). This gives you a solid, usable base from day one.
📆Monthly subscription
A recurring fee that covers the core BE-SCAPE modules you use, hosting, updates and standard support. You can start with a smaller scope and expand as your team grows.
🧪Optional custom projects
For advanced reporting, extra integrations, new modules or specific workflows, we can design dedicated projects on top of your BE-SCAPE instance.
Ready to organise your travel operations with BE-SCAPE?
Tell us how you work today and we’ll show you how BE-SCAPE can centralise your bookings, documents and finance in one place.